The goal of the Lincoln County Clerk and Recorder's Office is to deliver services to Lincoln County residents through the use of applicable Colorado legislation and Secretary of State Rule, and to do so in the most judicious, cost efficient, and secure manner possible, while treating them with courtesy and respect.
Office Hours: 8:00 a.m. to 4:30 p.m
719-743-2444 - Office
719-743-2524 - Fax
General Questions - email@example.com
103 3rd Avenue
PO Box 67
Hugo, CO 80821
Clerk & Recorder: Corinne M. Lengel
Chief Deputy County Clerk: Vicki Ware
Deputy County Clerk: Shawnee Dobbs
Deputy County Clerk: Mindy Schifferns
Deputy County Clerk: Theresa Rusher
Deputy County Clerk: Will Garlow
Part-Time Deputy County Clerk: Lisa Crawford
Driver Examiner: Pete Holmstedt
The office of the Clerk and Recorder is responsible for the following departments:
Updated Lincoln County plat maps are now available at the Clerk's Office, or by calling
This includes titling and licensing of all new or used motor vehicles and trailers, filing of liens on said vehicles and trailers, printing of duplicate titles, registration of Special Mobile Machinery (SMM), registration renewals, issuance of persons with disabilities parking permits (handicap placards and plates), and issuance of temporary permits.
State-Printed Motor Vehicle Renewals
As of January 1, 2014, the State of Colorado began printing and mailing motor vehicle renewal cards in conjunction with the NCOA (National Change of Address) instituted by the U.S. Postal Service. Due to this fact, if you have put in a change of address with the post office, Lincoln County registration records may no longer match, resulting in possible non-deliverance of your renewal cards. Please understand the county no longer has any control over these mailings and is not responsible for renewal cards not being delivered, or consequent late fees that may apply should you not receive your cards.
Online Vehicle Registration - Renew your motor vehicle license plates on line! Some restrictions may apply.
- Proof of Insurance must be shown before vehicle registration will be issued.
- 2.9% state sales tax, 2% county sales tax and 2% Hugo or Limon resident city sales tax will be collected on all new motor vehicle and trailer purchases.
- All specialized license plates are not currently available. Fees according to plate type.
- Duplicate Title Fee - $8.20
- Chattel Mortgage Recording Fee
- $5.00 per page (letter or legal-sized paper)
- $20.00 total fee if larger than letter or legal-sized
- Colorado Dept. of Revenue
- Effective March 1, 2011:
C.R.S. 38-11-101 declares that multiple owners of vehicles must declare their intent to title the vehicle in Joint Tenancy with Rights of Survivorship or Tenancy in Common. Every individual owner must acknowledge their choice and sign the new JOINT TENANCY WITH RIGHTS OF SURVIVORSHIP ACKNOWLEDGEMENT OF INTENT form (DR 2395). The forms are available here or at the County Clerk’s office. Print and fill out the form with no erasures and submit it with your new title applications. If the DR2395 is not submitted, the title will be marked TENANCY IN COMMON. Call with questions.
- Calculate First-Time Registration Fee
HVUT (Heavy Vehicle Use Tax)
All vehicles over 8,000 pounds empty weight and all tractors must, by Federal law, declare a gross vehicle weight as a prerequisite to registration and/or renewal. If the GVW is 55,000 lbs. or more, compliance with the Federal HVUT must be attached to the county's renewal notice. Compliance may be either (1) Receipted copy of IRS Tax Form 2290/Schedule 1, or (2) IRS Tax Form 2290/Schedule 1 and photo copy of the front and back of the cancelled check to the IRS.
Documents relating to the sale and purchase of property, UCC Financing Statements, affidavits, oil and gas documents, marriage licenses, and DD214 – military discharge papers—are a few of the documents recorded in this office.
- Single page document; $11.00 recording fee. Multiple page documents; first page $11.00, following pages of document $5.00 each.
- UCC recording fees: $11.00 for documents consisting of one or two pages; $16.00 for documents consisting of three or more pages.
- Documents recorded on February 13, 1952– Book 200, Page 001/Reception #192840 – and going forward may be accessed at http://www.theCountyRecorder.com.
- Copies of recorded documents are $0.25 per page. Copying done by office staff will be charged at $25.00 per hour, with a minimum charge of $12.50, in addition to the $0.25 per copy fee.
2014 MAIL BALLOT PRIMARY ELECTION INFORMATION
- June 24, 2014 - PRIMARY ELECTION DATE – All ballots must be turned in to the County Clerk’s office no later than 7:00 p.m. in order to be counted in the results
The County Clerk’s office will be CLOSED on Election Day to all business other than election business. You will be able to conduct regular business either on June 23 or again on June 25, but please help us in dedicating our time to serving our election customers on Election Day. Thank you for your cooperation.
- MILITARY AND OVERSEAS (UOCAVA) VOTERS:
To access your ballot online visit: https://govotecolorado.everyonecounts.com.
- New Election Law HB13-1303
- Am I eligible to vote?
In order to determine your eligibility in upcoming elections, you must either visit www.govotecolorado.com, or contact the county clerk’s office at (719) 743-2444, PO Box 67, Hugo, CO 80821, or firstname.lastname@example.org. You must have lived in the state of Colorado at least twenty-two (22) days prior to the election in order to vote on state and local issues.
- How do I register? What’s the deadline?
You have several options when it comes to registering to vote:
- You may submit an application through the mail, a voter registration agency, a local driver’s license office, or a voter registration drive NO LATER THAN twenty-two (22) days before the election, unless the twenty-second day is a Saturday, Sunday, or legal holiday, in which case you have until the next business day;
- You may register through a high school registrar;
- You may pick up an application at the Limon Town Hall and mail it to the Lincoln County Clerk, PO Box 67, Hugo, CO 80821;
- You may use the on-line voter registration system at www.govotecolorado.com through the eighth (8) day prior to an election;
- You may appear in-person at the county clerk’s office (which is also the Voter Service Center) during normal registration hours (8:00 a.m. to 4:30 p.m. Monday through Friday except for legal holidays)
- What’s on the ballot?
- Where do I go to vote?
Since new law (HB13-1303) requires that all elections beginning July 1, 2013, are conducted as mail ballot elections, ballots will be mailed to all active voters to the most current address on file in the voter registration system. It is the voter’s responsibility to update their address if it changes.
- Can I vote on voting equipment even if I got a ballot in the mail?
Disabled Access Units are available in the county clerk’s office at the same time that mail ballots are sent out. However, if you intend to use this option, you MUST surrender your mail ballot at the time that you come in to vote on the equipment.
- How do I know if my record is active?
You must contact the county clerk’s office to find out if you will automatically receive a ballot in the mail. Inactive voters are still eligible to vote but they must request a ballot from the clerk’s office.
- What do I do if I don’t receive a ballot in the mail?
Contact the county clerk’s office and ask if your record is active and what address we have on file for you. Always make sure your address is updated prior to an election. Changing your address on your driver’s license or vehicle registration does not automatically change your voter record.
- Do I need to provide ID to vote?
Only voters who have “ID” marked on their outer ballot envelope need provide ID with their mail-in ballot. Please do not place the copy of ID inside the secrecy sleeve with your ballot if you are required to provide ID.
- What are the deadlines for military and overseas (UOCAVA) voters to return their ballots?
Ballots from military and overseas voters must be received in the county clerk’s office no later than July 2, 2014, in order to be counted. Only UOCAVA voters or voters who have received letters due to signature discrepancies are allowed additional time after Election Day.
- What if I forget to sign my ballot envelope or my signature does not match what is on file?
Voters who neglect to sign their envelope, or whose signatures do not match the records in the voter registration system, will be contacted either to come in and sign the envelope or affirm that they did, in fact, return their ballot. Often, signatures change over time, and voters should try to remember to sign as closely as possible to the way they signed their registration form.
- What if I accidentally use my spouse’s return envelope or vote my spouse’s ballot instead of my own?
This happens frequently. Please contact the clerk’s office at (719) 743-2444 so that we can help you with this issue.
- How can I get results on election night?
You can visit the following website pages
http://results.enr.clarityelections.com/CO/Lincoln/51595/index.html, or after 7:00 PM MST for a full list of results or call (719) 743-2444.
- Wednesday, July 2, 2014
- Last day for ballots cast by military and overseas (UOCAVA) voters to be received by the county clerk in order to be counted.
- Last day for voters to cure signature discrepancies or provide a missing signature or a missing ID in order for their mail or provisional ballots to be counted.
- For all other questions regarding voter registration not found here, please contact us at (719) 743-2444 or at email@example.com.
Provisional Ballot Status
Register to vote at www.sos.state.co.us or pick up copy of the current registration form in person, ID required.
Campaign Finance (candidate revenue and expenditure reporting) is handled by the Colorado Secretary of State’s office at the link below. Campaign Finance is a mandatory requirement according to state law and failure to file may result in heavy fines. Candidates wishing to run for any public office (including school board, fire department, or other special district candidates) must submit their original, paper copy of the Candidate Affidavit to the Colorado Secretary of State using the TRACER electronic filing system. Once received, the SOS will send an email confirmation to the candidate, along with a unique login and password. All future reports must be filed electronically through the SOS. Direct all questions to the Colorado Secretary of State’s campaign finance team at firstname.lastname@example.org, or by calling (303) 894-2200 ext. 6383.
A copy of the Candidate Affidavit must be submitted to the County Clerk, along with the signed and notarized Candidate Acceptance and Designation and Declaration of Qualification form, which will ensure the candidate ballot access through the assembly process, by petition, or as a write-in candidate. Obtain your Campaign and Political Finance 2014 County Filing Calendar here.
MARRIAGE LICENSES and CIVIL UNION CERTIFICATES
Applications for marriage and/or civil union certificates may be obtained at the Clerk’s office between the hours of 8:00 a.m. and 4:30 p.m. Licenses and certificates will not be issued after hours, or on weekends or holidays, so persons wishing to obtain a marriage license or civil union certificate must arrive by 4:00 p.m. during regular work days to ensure completion of the transaction.
- Both parties must be present. Proof of Age (must be 18 or have parental consent for a marriage license or OVER 18 for a civil union certificate) and Social Security Number is required. A marriage license or civil union certificate will not be issued more than 35 days prior to the marriage or civil union ceremony. Previous divorce or dissolution dates and type of court through which obtained are also a requirement. Fee - $30.00
REGISTRAR OF VITAL STATISTICS
- For information regarding birth and death certificates, please contact the Public Health office at 719-743-2526.
Driver Examiner: Pete Holmstedt
See department link for further information.